Risk Assessment Guidance

©  Kevin A Watson F.I.B.M.S.  01/2000

FACT

It is not unreasonable for a landowner to delegate the task of risk assessment to those organised club’s who use this land for sporting activities.

Indeed, it may be a condition of use, which the club committee will agree to a regular health & safety review and audit.  This is especially true where the landowner is a local authority and where the site has shared usage or public access.


Health & Safety Legislation.

The Health and Safety at work Act (1974) changed attitudes and approaches to safety in general throughout industry. It changed the emphasis from civil litigation to criminal prosecution in cases of negligence and widened the concept of such negligence.

New definitions came into being such as “Safety Policy”. “Safety Officer”, “Safety

Representative” and “Safety Committee”, all of which became important in safety management.

Codes of practice had to be written and this made everyone look at practices with a critical eye.

The  European Directives  imposed even greater control and a requirement for safety management.


Management of Health and Safety.

These regulations overlap with existing regulations and require that organisations make a “suitable and sufficient assessment of the risks to health and safety of employees while at work and also to persons not in their employment arising out of or in connection with their particular activities”.

Thus “risk assessment” was created as a means of evaluation. How does it work?

The first step is to identify the hazards. If a hazard does not exist then clearly there is no risk. Risk reflects both the likelihood that harm will occur and its severity.

The risk assessment should be: -

  1. Suitable and sufficient – not perfect – and identify all the significant risks arising from an activity.
  2. Reviewed and revised if there is a significant change in the matters to which it relates. 

It is always better to avoid a risk altogether by adopting a safer practice.

Documentation is very important, an up-to-date statement of hazard and risk must be kept and be accompanied by the assessment of existing control measures and the population which may be affected. Indeed, the regulations specify that an employer must evaluate - “The risks to the health and safety of persons not in his employment arising out of, or in connection with, the conduct by him or his undertaking.”

The term’s hazard and risk are used frequently throughout the regulations. These are defined below to ensure clarity: -

Hazard                means the potential to cause harm.

Risk                     means the likelihood or probability of that harm actually occurring and the severity of its consequence

A third term “exposure potential” is also often used This represents a measure of the degree of exposure to the hazard and can help in deciding the level of risk.

The Health and Safety Executive (HSE) has set a system of criteria for dealing with uncontrolled risks which should be used when assessing a course of action.  The criteria can be applied to all situations that have been risk assessed.

  1. Elimination.
  2. Substitution.
  3. Enclosure.
  4. Guarding / segregation of people.
  5. Safe systems of operation that reduce the risk to an acceptable level.
  6. Written procedures that are known and understood by all affected.
  7. Adequate supervision.
  8. Identification of training needs.
  9. Information and instruction including necessary signs etc.
  10. Personal protective equipment.

In many cases a suitable combination of these control measures may be necessary.   Individual levels of competence will also need to be considered.

All authorised persons will have access to any such records. 

Any safety precautions, or warning notes, will be included in the standard operating procedure for the club. (Rule book)

It is important that all club members have read, understood and agree to abide by these operating procedures before commencing to fly. 

Risk assessments will take into account many hazards and the potential for any such accident to cause injury. Any such assessment will take account of the following: -

  1. Identification of ALL the risks.
  2. Evaluation of those risks.
  3. Implementation of measures to control the risks.

A simple qualitative and semi-quantitative method is often used makes use of the equation shown below.  Multiplication of HAZARD x LIKELIHOOD generates a “RISK FACTOR”

RISK = SEVERITY OF HAZARD  x LIKELIHOOD OF OCCURENCE


LIST OF HAZARDS, WHICH NEED TO BE CONSIDERED WHEN CARRYING OUT RISK ASSESSMENTS.         

The list below is not comprehensive but is given to illustrate the extensive nature of hazards, which may need to be taken into account.

  • asphyxiation
  • manual handling
  • use of mechanical equipment
  • fire
  • electrical supply
  • excavation
  • explosions - chemical
  • mechanical lifting operations
  • contact with hot / cold surfaces
  • pressure systems - gasses
  • non ionising radiation's
  • chemicals including fumes
  • maintenance of equipment
  • dusts of all types
  • adverse weather conditions
  • hand operated machinery and power tools
  • etc
  • fall of person from height
  • fall of objects from height
  • operation of vehicles
  • static electricity
  • drowning
  • stored energy
  • noise
  • biological agents
  • ionising radiations
  • vibrations
  • confined spaces
  • cleaning
  • lighting
  • stacking

 


Evaluation of risk.

The evaluation of risk is the process known as “Risk Assessment.” A “competent person” should perform this assessment.

For our purposes this could be an experienced model flyer who can demonstrate a thorough knowledge of the subject by experience and BMFA achievement e.g. Examiner or Instructor status. Where clubs, perhaps newly formed, have no access to such a person, in this case it should be the most experienced club member(s) in conjunction with external assistance if required.

Risk assessment for model-flying clubs must take into account all relevant information including:

a) All current legislation (best practice adopted & no contravention)

    • Civil Aviation Authority regulations (Weight restrictions, failsafe functions, flight paths)
    • BMFA codes of practice (Flying site layout, safety officers, insurance etc)
    • Local bye- laws and restrictions  (Shared use of site, insurance limits of indemnity)
    • Codes of practice for DOE noise emission
    • The land owners terms of contract (conflict with safety requirements)

b) Identification of all known hazards


Hazards specific to model clubs

Geography of the site

  • Position of pits area relative to spectators, runways etc.
  • Position of car parking
  • Position of main and secondary runways
  • Position of transmitter & frequency controls.
  • Position of “Pilot’s box”
  • Position of sensitive or high -risk areas
  • Position of roads
  • Position of railways
  • Position of public rights of way
  • Position of obstructions to sight / safe flying patterns

 

Defined flying zones

  • Over-flying any of the above
  • Over-flying public / organised games
  • Over-flying dwellings
  • Exceeding C.A.A. guidelines – altitude etc.

 

Warning signs on display?

  • Warning public of model aircraft operation
  • Hours of operation
  • Safe viewing areas
  • Prohibition of mobile telecommunications equipment

 

Club safety management

  • Safety officers and safety committee in post
  • Provision of First aid kit on-site
  • Facilities to summon help in event of emergency
  • Named persons (if any) who may administer first aid?

 

Are local club rules in place to clearly establish a code of conduct compliant with BMFA and CAA guidance ?

  • Prevent dangerous or inconsiderate flying.
  • Specify transmitter & frequency control procedures.
  • Specify site layout relative to its geography.
  • Specify proficiency required to fly solo.
  • Specify proficiency required to teach novice pilots.
  • Specify proficiency to establish new model’s integrity
  • Specify proficiency to test fly a new model.
  • Insist on the use of correct propeller spinners
  • Insist on some form of model restraint in pits
  • Insist on correct grouping of pilots during flying
  • Establish communication system to notify intent to take off, land or declare an emergency.
  • Insist on use of collapsed aerials except when flying
  • Establish a secure transmitter pound when not in use
  • Restrict model size / engine capacity for novice pilots.
  • Control the operation of “large” models.
  • Confirm fitting & operation of failsafe systems (CAA)
  • Control the discipline of all members.

 

Are items of basic safety equipment available to the club members?

  • Scanning Radio Frequency receivers.
  • Crystal frequency checkers for transmitters.
  • Loudhailer or public address warning system.
  • High visibility tape to restrict public access.
  • Transmitter peg board system
  • Windsock, wind velocity meter etc.

 

Systems in place to cascade safety information to members

  • Newsletters
  • Teaching sessions
  • Electronic Email
  • Promotion of BMFA achievement schemes

This list is neither exhaustive nor prescriptive in nature; however, it is a good starting point and emphasises the scope of any risk assessment process for a model-flying club.  Many of these examples will already be covered – but are they documented? Can it be made safer? Should advice be sought from an external source e.g. BMFA, CAA, HSE, the author.

As a responsible club it may well be the case that a safer system of operation could be devised on your site.  The headings should promote discussion within your club. This may lead to a significant reduction of risk through adoption of best practice.

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